Seth P Roye Architect PC seeking Office Manager and Studio Coordinator in New York, NY, US

The position of Office Manager & Studio Coordinator will include the responsibilities listed below. This synopsis represents a starting point with an understanding that everyone should have the opportunity for professional growth, and that all employees and all positions will evolve to ensure the best fit between an employee’s skills and our studio’s needs. 1. Office Management: Assist studio staff in routing all incoming correspondence including email, drawings and phone calls. Log and distribute drawings from clients as part of coop/condo alteration reviews2. Project Assistance: Help to ensure smooth project delivery by executing management tasks including: Bid Tracking Project Tracking/ Project Manager Assistance Contractor payment application review and tracking Provide initial review of AIA3. Billing Management:  Assist Principal in generating and distributing project ProposalsTrack open invoices and provide periodic follow-up with clients Keep client information up-to date A...

May 18, 2023 - 19:34
Seth P Roye Architect PC seeking Office Manager and Studio Coordinator in New York, NY, US

The position of Office Manager & Studio Coordinator will include the responsibilities listed below. This synopsis represents a starting point with an understanding that everyone should have the opportunity for professional growth, and that all employees and all positions will evolve to ensure the best fit between an employee’s skills and our studio’s needs.

1. Office Management: Assist studio staff in routing all incoming correspondence including email, drawings and phone calls.

  1. Log and distribute drawings from clients as part of coop/condo alteration reviews

2. Project Assistance: Help to ensure smooth project delivery by executing management tasks including:

  1. Bid Tracking 
  2. Project Tracking/ Project Manager Assistance 
  3. Contractor payment application review and tracking Provide initial review of AIA

3. Billing Management: 

  1. Assist Principal in generating and distributing project Proposals
  2. Track open invoices and provide periodic follow-up with clients 
  3. Keep client information up-to date 
  4. A...
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